Executive Assistant

Location Salisbury
Discipline: Office Professionals
Job type: Permanent
Salary: £27K
Contact name: Carrie MacDonald

Contact email: carrie@requireconsultancy.com
Job ref: REF: 6841
Published: about 1 month ago
Expiry date: 01 October 2021

ReQuire Consultancy are working with a leading organisation based at Porton Down Science Park who are looking to recruit a skilled Executive Assistant who has exceptional secretarial skills and enjoys working with senior management.

Joining the HR & Administration team, this new, exciting role will play a key part in providing high quality secretarial and administrative support to the Board.

Main responsibilities include:

  • Provide PA/administrative services including diary management, booking meetings, planning events, organising travel, and preparing travel itineraries, correspondence and prioritising calendar appointments and emails for the CEO.

  • Act as the main point of contact for the CEO, staff and stakeholders and therefore needs to have a detailed awareness of operational issues.

  • Provide administrative support to the Chairman of the Board organising travel, diary management, inbox and calendar management, preparing briefing materials (or other documents) for the Chairman.

  • Establish strong working relationships with relevant counterparts and external stakeholders, ensuring a prompt and professional approach to maintain positive relations and build on existing networks.

  • Coordinate members of the Board to meet governance and decision-making processes in a timely manner.

  • Coordinate Executive Team meetings, attending meetings and taking minutes, follow up actions to ensure key messages and decisions are communicated to the Executive Group.

  • Coordinate multiple administrative projects as assigned by the Chairman and CEO.

  • Plan high-level meetings, visits, and events in line with the CEO’s guidelines, ensuring all details are confirmed and correct.

  • Initiate and maintain regular meetings with key internal and external stakeholders.

  • Coordinate the circulation of monthly reports, team briefings and reports on behalf of the CEO.

  • Flag meetings and events in a timely manner, providing appropriate accurate information by obtaining briefings and updates from colleagues as appropriate.

  • Maintain a comprehensive overview of all aspects of the CEO (and Chairman) administrative work, providing senior staff with updates on progress and acting as the main point of contact for all routine queries both internally and externally, displaying tact, diplomacy and discretion.

  • Any other duties commensurate with the accountabilities of the post.

Person Specification:

  • Previous experience of working in a dynamic, fast paced and high-pressured environment.

  • Excellent communication and administration skills.

  • Ability to prioritise a high volume workload in an effective and efficient manner.

  • Flexible working attitude.

  • Strong time management skills.

If this role is of interest to you, please contact Carrie today or click apply!